2009 Project Graduation Minutes September 17, 2008

Call to Order – President Tracy Webb called the meeting to order.

Approval of Minutes – Dana Owen read the minutes from the September 3, 2008 meeting. A motion was by Kelsey Cooper and seconded by Lacey Lane to approve the minutes as read. The minutes were approved.

Old Business

President Tracy Webb turned the meeting over to Treasurer Robin Russell. Mrs. Russell presented the following report:

Treasurer’s Report – Treasurer Robin Russell gave an explanation of the collection process for project money. She stated that the new rules, requiring more oversight of fund raising efforts, required someone to serve in a financial oversight position. This individual would review the treasurer’s work. Money should be put into sealed envelopes when turned in. Each student should sign the outside of the large collection envelop indicating that they had turned in their money. Project chairpersons would then be responsible for collecting the sealed envelopes from the school office. It was recommended that project chairpersons; count and verify the contents of each envelop in the presence of another person. When money is turned into the treasurer; she will then recount the money and issue the chairperson a receipt. All money collected and any unsold tickets must be accounted for. Treasurer Russell stressed the importance for all individuals to be accountable and responsible for the money they collect. It was recommended that all envelops turned in be marked project graduation. Kim Mann agreed to serve as the financial oversight person.

Clarification on any topic – President Webb stated that now was the time. If anyone wanted clarification on any topic; this was the time to ask. No clarification was requested.

New Business

Update on Senior Involvement – Class President Harris Laughrey stated that some of the seniors were working on a project graduation information bulletin board located at the school. President Laughrey encouraged the seniors in attendance to help motivate and encourage their fellow seniors to participate and to get involved in the project graduation activities.

Project Updates:

1^st Ribeye Sandwich Sale - Chairman Eric Cooper said the time for the 1^st Ribeye Sandwich sale was set for Friday, September 26^th from 10 a.m. to 5 p.m. and Saturday September 27^th from 10 a.m. to 2 p.m. in the Save-A-Lot parking lot. Tickets for a steak sandwich and a drink will sell for $5. Seniors were being asked to sell 7 out of 10 tickets to get credit for this event. President Harris Laughrey said that tomorrow morning at 11:05 a.m. would be a good time to pass out tickets to seniors who were unable to get their tickets at tonight’s meeting. Chairman Cooper asked that tickets be turned in by Tuesday, September 23, 2008. Eric mentioned that E.W. James had donated 60 pounds of charcoal. He was hoping that Rural King would donate charcoal. Kim Mann’s agreed to check and see if bread could be donated. Kathy Sadler said that she would see about advertising the event on Charter’s Community Events Calendar. Chairman Cooper said that at the end of the meeting seniors needed to pick up their tickets, advertising fliers were available and signup sheets for schools and businesses.

Senior T-Shirts – No formal report

Cookie Dough Sales – Chairman Michelle Fussell said that she had called Denise with AAA Fund Raising. She said that signup sheets for selling cookie dough would need to be distributed at the next meeting. Signup sheets would then have to be turned in by October 22^nd.

Little Caesar’s Pizza Kits – No report

Krispy Crème Sales – Co-Chairperson Jill Holland said that she had spoken with a representative from Krispy Crème. The company was mailing out an application. Ms. Holland said that the application would probably not be sent in until nearer March due to the possibility of a price change.

Great Pretenders – Co-Chairperson Michelle Nunnery said that she had spoken with Great Pretenders owner Ricky Morgan and Bethel College about a date for the Great Pretenders. It looked like March 6^th would be dress rehearsal with performances on the 7^th and 8^th. The practice in the past had been for Great Pretenders to get ½ of the gate and sales of DVDs was another way to earning extra money. There was discussion about how much practice was needed and whether March was a good date or not. Rhonda Chandler made a motion that we approve March 6, 7, and 8 as the dates for the Great Pretenders performance. Cara Chadwick and others seconded the motion. The motion carried.

2^nd Ribeye Sandwich Sale – No Report

President Webb said that a participation list would be put on the website to track the senior’s participation in project graduation events.

Treasurer Russell pointed out that selling onsite will require counting the money by two people; signing a count sheet and turning the funds over to the treasurer.

The next meeting is set for October 1, 2008 at 8:15 p.m.

The meeting was adjourned by general consensus.